FACILITIES DIRECTORATE PRIVACY NOTICE
This Notice explains how we will collect and use your personal data.
We are the Data Controller for the personal data that we process about you.
Throughout this Notice, “University”, “we”, “our” and “us” refers to the University of Leeds. “You” and “your” refers to those data subjects using the Facilities Directorate website.
Change in the law
Until 24 May 2018, we shall process your personal data in accordance with the Data Protection Act 1998 (DPA for short). From 25 May 2018, we shall process your personal data in accordance with the General Data Protection Regulations, as incorporated into UK law (GDPR for short).
This Notice complies with the requirements under the DPA and the GDPR.
Changes to this Notice
We shall inform you of any changes to this Notice by means of this website.
Where we get your personal data from
You will be asked to provide personal data when you report a fault or make an enquiry on our website. When you are required to provide personal data the uses of this data will be explained at the point of collection.
Automated collection of personal data
As with most other web servers, when you access the Facilities Directorate web pages certain information you provide will automatically be recorded by the University. This will include your IP address, browser type, and information relating to the page you last visited. This information is processed to estimate how much usage of the server is made by different categories of users and, in the event of a breach of security, may be used to aid detection.
The purposes for which we process your personal data and the legal basis for that processing
The processing of your personal data is necessary in order to process helpdesk requests online. Any information you supply will be stored securely by the University of Leeds and handled by Facilities Directorate staff only.
Who might we share your data with?
The information that you provide to the University will be stored securely and access will be restricted to those members of staff who need it. The University will not share your personal data with any third parties.
We will retain your information on our secure servers for one year, after which we will securely delete your data.
Your rights as a data subject
You have the right to:
- access your personal data;
- request the rectification or deletion of your personal data;
- request the restriction of the processing of your personal data;
- object to the processing of your personal data;
- receive your personal data in a structured, commonly used format and to;
- complain to the regulator (the Information Commissioner’s Office).
Concerns and contact details
If you have any concerns with regard to the way your personal data is being processed or have a query with regard to this Notice please contact, in the first instance, the Matt Hamnett at firstname.lastname@example.org or the University’s Data Protection Officer, Adrian Slater at email@example.com.
Our general postal address is University of Leeds, Leeds LS2 9JT, UK.
Our postal address for data protection issues is University of Leeds, Room 11.72 EC Stoner Building, Leeds, LS2 9JT.
Our telephone number is +44 (0)113 2431751.
Our data controller registration number provided by the Information Commissioner’s Office is Z553814X.